Administrative Assistant Application


BCCII Foundation Administrative Assistant

This individual reports directly to the Foundation Director and is responsible for all duties assigned by the Director and/or Board Members. 

Major Job Responsibilities:

All receptionist duties 

  • Phone, walk-ins, mail, emails, and other general office duties
  • Responsible to maintain office – inside and outside
  • Receive and process all incoming and outgoing mail
  • Order and stock all necessary office supplies


Help maintain all Foundation Records and Binders

  • Minutes of all board activities and committees
  • All Foundation files
  • All Grant and Scholarship files
  • All Loan files
  • Records of personnel and office procedures
  • Fund guidelines
  • All policies related to investments, grants, personnel, and other office procedures
  • Professional Notebooks (hardcopy and/or electronic)
  • Maintain Board Member Contact List


Marketing: Help keep the visibility and increase public awareness of BCCII activates and community functions.

  • Assist with newspaper adds
  • Post activities on community board sites


Work with Director on important Foundation functions.

  • Match Day
  • Church Grants
  • Teacher Grants
  • E-Community/E-Fair


Update Monthly check sheet of foundation obligations/duties for the director and assist with accomplishing those tasks.

This is a paid, full-time position.


• Administrative office experience is preferred.


• Excellent oral, written and computer skills; Knowledge of, or willing to learn QuickBooks, database management, Microsoft Office, and web research.
• Ability to work with minimal supervision on assigned tasks.
• Strong interpersonal and networking skills among groups.
• Ability to effectively interact and communicate with others in a professional and appropriate manner while maintaining a healthy sense of humor.
• Knowledge of the Bird City community.

• Residence in the Cheylin School District preferred.

Review of applications will be ongoing until the position is filled.